If you’ve been following this blog for a while, you’ll know that I love finding new uses for Trello. I have no association with Trello whatsoever (aside from getting a free month of Gold membership every time someone signs up through my referral link).
But I declare my love of Trello so often, you’d think I work in their marketing department.
But what’s not to love? It sounds dramatic, but Trello changed my life. And with over 14 million other Trello users out there, I’m sure I’m not the only one who feels this way.
That’s the power of organization.
Better still, its a completely free tool that you can use to change and organize your life too!
So what are the best uses for Trello? The list is endless! But here are my top six:
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1. Create a Trello Fitness Planner
Perhaps one of the less common uses for Trello, it makes for an excellent free fitness planner.
Don’t get me wrong, there are some great benefits to using a paid fitness program (like Bodyboss) but if you’re on a shoestring budget, this is the next best thing.
I built one to contain my daily workouts, if you have a Trello account it is free to copy and make your own!
With the Trello app on your phone, you can easily look at the workouts on your phone for a quick and effective workout!
I like to do Lists for Monday through Friday, designated each as a HIIT day or cardio day.
Then create separate lists for different types of exercises like:
Under each list, add cards for exercises that fit those categories. You can find different exercises with a quick search on Google or Pinterest and choose the ones you want to try.
Once all your exercise lists are done, just drag and drop them from the Exercise Lists to your Days-of-the-Week Lists and voila, you have an exercise plan!
If you need more details on how to do this, I dedicated a whole post to how I use Trello as a workout builder, complete with a screen share video:
2. Use Trello for Getting Your Thoughts Organized
Or as I sometimes refer to it, a board for overcoming your ambition paralysis. Whether it’s just you or a team, using Trello to build and manage a small business is a no brainer.
I like to routinely “brain dump” into Trello, with each card as its own idea. Then I group together by like tasks under various lists. Then I prioritize each list, and each item on that list.
That’s really all there is to it!
But if you’d like a closer glimpse into this process, I wrote a whole post on how to organize and keep on top of all your big ideas and goals:
3. Trello for Small Business or Entrepreneurial Pursuits
If you’re working with other team members remotely, one of my favorite uses for Trello is to organize workflow with team members. How you set up the board will vary depending on the nature of the business and tasks, but it’s a great way to give the team visibility on what everyone is doing.
You can color code cards to correspond with various tags, or “assign” team members to tasks (cards).
Checklists, due dates, and the Google Drive power up are all incredibly useful in this capacity also.
4. Create a Trello Vision Board
A Vision Board is one of the create uses for Trello that allows you to use your creativity. And when you’re finished, you have something to look at when you need a boost of motivation and positivity juice.
A lot of people use Pinterest for vision boards, and it makes sense since Pinterest is a great source for images. But there’s something about being able to organize your vision board by category that makes it more appealing to me.
Start by thinking of your headings. Your headings can really be whatever you want, but each should be an affirmation of who you are or who you are working to become. (Notice I didn’t say, “who you want to be.”)
The headings I chose were:
- My Why
- Future Dreams
Now, you may just want to surf through pictures and just randomly try to find ones that resonate with you. For myself, I brainstormed a list under each heading, and then searched for photos that I felt resonated with those ideas.
5. Use Trello for the job search
The job search is an involved process, but if you’re organized, you’ll be packing your lunch for your first day before you know it. Use Trello to keep track of your job search efforts so that you have all the data at your fingertips.
Create list headings for each stage of your job search. For example, your headings could be:
- Interesting Job Postings
- Applied to
- Scheduled Interviews
Then when you come across a job posting you might be interested in, create a card for it, then copy and paste the posting and the url into the description.
Once you’ve fine-tuned your resume for that position and applied to the job, you can drag that card to the next list, “Applied to”. If you get a call for an interview, you would drag that card to the Interviews Scheduled List, and so on.
Maybe for fun, you could even create a list called “Hired!” and make it your goal that at one of your cards needs to make it under that list!
6. Trello Pitch Tracker
When I first started looking for clients after taking Gina’s Virtual Assistant course, I used a spreadsheet to keep track of pitches. But then when I would hear back – sometimes weeks later – the original job posting or source for the lead would be gone and I couldn’t remember important information – like exactly what I’d pitched or what the pay was!
So I started using Trello as a detailed pitch tracker. It’s similar to how you would set up the Job Search board, except tweaked to be more for freelancers.
Start by creating list headings like:
- Pitch templates
- Potential clients/Leads
- Pitches Sent
- Pitches to follow up on
You could color code your cards to differentiate which leads came from job postings, referrals, or cold leads. Once you pitch them, copy and paste your actual email and any attachments you sent them as a “comment” in the card so if you get a call or a separate email thread from them months later, you’ll still be able to easily reference exactly what you pitched them.
Limitless Uses for Trello!
These are some of my favorite uses for Trello but the list goes on and on. I’ve heard of people using them as a daily planner, as a to-do list, as a bullet journal, and more.
If you don’t have an account yet, sign up for free by clicking here.
Then go forth and organize!
What are your favourite uses for Trello? Shout out in the comments!